WEBSITE PRIVACY POLICY
Over the Horizon Veteran Medical Consulting
Effective Date: January 9, 2026
1. INTRODUCTION
Over the Horizon Veteran Medical Consulting (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal information collected through our website located at www.[yourwebsite].com (the “Site”).
This Website Privacy Policy describes how we collect, use, disclose, retain, and safeguard information obtained through online interactions. This Policy governs consumer and website data only and is separate from our HIPAA Notice of Privacy Practices, which governs the handling of Protected Health Information (“PHI”).
By accessing or using the Site, you acknowledge and agree to the terms of this Privacy Policy.
2. INFORMATION WE COLLECT
A. Information You Provide Voluntarily
We collect personal information that you voluntarily submit through contact forms, service inquiries, email communications, intake requests, and secure uploads. This may include your name, email address, telephone number, mailing address, service interests, and any additional information you choose to provide.
B. Information Collected Automatically
When you visit the Site, we may automatically collect technical information including IP address, browser type, device information, access times, pages viewed, referring URLs, and usage analytics through cookies and similar technologies.
3. HOW WE USE INFORMATION
We may use personal information to respond to inquiries, provide requested services, communicate regarding offerings, improve Site functionality, conduct internal analytics, enhance cybersecurity, comply with legal obligations, and send marketing communications where permitted by law or consent.
We do not sell personal information and do not share personal information for cross-context behavioral advertising.
4. COOKIES AND TRACKING TECHNOLOGIES
We use cookies and analytics tools to enhance website functionality, improve navigation, analyze traffic patterns, and maintain security. You may adjust browser settings to refuse cookies, though certain Site features may be limited.
5. THIRD-PARTY SERVICE PROVIDERS
We may engage third-party vendors for website hosting, cloud storage, analytics, payment processing, and security monitoring. These providers are contractually required to maintain confidentiality and appropriate safeguards.
We are not responsible for the privacy practices of external websites linked from our Site.
6. CONSUMER DATA VS. PROTECTED HEALTH INFORMATION (PHI)
Information submitted through general website interactions that does not constitute PHI is governed by this Privacy Policy.
Medical records or health-related documentation submitted through secure channels in connection with services are governed exclusively by our HIPAA Notice of Privacy Practices and applicable federal law.
7. DATA SECURITY
We implement commercially reasonable administrative, technical, and physical safeguards to protect personal information. However, no electronic transmission or storage system is entirely secure, and absolute security cannot be guaranteed.
8. DATA RETENTION
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, enforce agreements, and support legitimate business operations.
9. CALIFORNIA PRIVACY RIGHTS
California residents may have rights under the California Consumer Privacy Act (CCPA), including the right to know, delete, correct, opt out of certain data sharing, and not be discriminated against for exercising privacy rights.
Requests may be submitted using the contact information below. Identity verification may be required prior to processing requests.
10. CHILDREN’S PRIVACY
The Site is not directed to individuals under 18. We do not knowingly collect personal information from minors. If such information is identified, it will be deleted.
11. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically. Updates will be posted with a revised Effective Date. Continued use of the Site constitutes acceptance of the updated terms.
12. CONTACT INFORMATION
Over the Horizon Veteran Medical Consulting
Email: info@overthehorizonvmc.com